QUOTECLERK AI · TERMS
Terms and Conditions
Effective: 9 November 2026 · Version 1.0
QuoteClerk AI provides quote preparation services to businesses. Work starts only under a separately accepted written quotation or agreement.
1. Provider and scope
Tokár Ádám, sole trader
Registered address: 5700 Gyula, Szőlős utca 4/1, Hungary
Tax number: 92003747-1-24 · Registration number: 62232744
Email: adam@quoteclerkai.com
Phone: +36 30 241 1366
These general terms apply to cooperation with a customer acting in a business or professional capacity where the parties incorporate them into their agreement. This website does not accept consumer orders. Different terms in the individual agreement take precedence.
2. Enquiries and agreements
Submitting the form, receiving an automatic acknowledgement, using the calculator or receiving an AI answer does not constitute an order or binding offer. There is no online payment or automatic contracting on this website.
Following discussion, the customer receives a written quotation specifying scope, fees, payment schedule, deadlines and acceptance criteria. Work starts under the final agreement accepted in writing by both parties. Each party receives and may retain the accepted version. Making an enquiry creates no payment obligation.
3. The service
QuoteClerk AI prepares draft quotations from agreed inputs using the customer catalogue and price source. The paid pilot sample scope, inputs and acceptance criteria are agreed separately; manual work, assisted work and corrections are compared.
The planned measurement period is 10 working days after delivery of the complete, usable sample package. The individual agreement specifies the committed schedule, system integration and output format. I do not claim compatibility with every business management system.
Every final commercial quotation requires human review and approval. Missing prices, uncertain identification and technical details require clarification; the system must not invent product data. AI answers and calculator results provide no technical or savings guarantee.
4. Fees and commencement
Starter: £390 a month ($490 in the United States), or £325 ($408) a month billed yearly at £3,900 ($4,900), which is 10 monthly fees. Up to 20 requests and 2,000 line items a month. No setup fee, cancel any month.
Team: £790 a month ($990), or £658 ($825) a month billed yearly at £7,900 ($9,900), which is 10 monthly fees. Up to 200 requests and 6,000 line items a month for 3 users. No setup fee, cancel any month.
Full rollout for the customer's business system: onboarding £5,950 ($7,900) one-off, which includes the paid pilot. Monthly operation £1,290 ($1,690) a month for up to 500 requests and 10,000 line items, or £3,900 ($4,900) a month for up to 1,500 requests and 30,000 line items. Monthly fees start only from the agreed go-live. Live within 15 working days of pilot sign-off and complete data. If I miss that, the first monthly fee is waived.
Paid pilot: £1,490 ($1,990), credited in full against the onboarding, so £4,460 ($5,910) remains if the customer continues. It covers up to 100 sample requests and 2,000 line items with one product catalogue and one price source. Before the pilot starts, the success criteria are agreed in writing. If the pilot misses them, you pay nothing for it.
With the customer's separate written permission, I may publish anonymised pilot results, such as minutes per list before and after, without the customer's name, logo or any detail that identifies the customer. Giving or refusing this permission does not change any fee.
No VAT is charged: the service is provided by a Hungarian sole trader under the small business VAT exemption, so these fees are final.
An enquiry is not an order or payment. The written individual agreement sets the scope, usage, payment dates, support and termination before the work starts.
5. Cooperation and data transfer
The customer appoints a contact and an approver and ensures that supplied catalogues, price lists, samples and access rights are lawful and accurate. The public form requests a discussion before the paid pilot. Document access and processing terms are agreed separately before work starts.
Before substantive data transfer, the customer and I agree the protected channel, access rights, retention and deletion. If QuoteClerk AI processes personal data on the customer's behalf, a data processing agreement is concluded beforehand.
6. Delivery, acceptance and changes
Milestones, deliverables and review criteria are agreed in writing before work starts. Acceptance is documented against those criteria. Customer silence does not constitute automatic acceptance.
If data or access is missing, the parties discuss the effect on timing. Scope, fee or deadline changes require a separate written agreement. To report an issue, please provide the specific case and expected behaviour; the individual agreement governs fixes and support.
7. Confidentiality and usage rights
The parties may use business, pricing and technical information received from each other only as needed for the cooperation, except where disclosure is required by law. Customer names, logos or results are not published as references without separate permission.
The customer retains control of its data. The individual agreement governs rights to existing software, third-party services and custom development. Using this website alone transfers no intellectual property rights.
8. Responsibility and operational limits
The provider is responsible for performing agreed tasks with professional care. The customer checks final product identification, prices, quantities, technical content and recipients. External service and AI limitations are considered during planning and contracting.
These terms do not establish a general exclusion of liability or an automatic compensation cap. They do not exclude liability that cannot lawfully be limited. The parties notify each other of obstacles or errors and cooperate to reduce their consequences.
9. Duration and termination
The duration, termination, final settlement and data handover or deletion for monthly cooperation are agreed individually before commencement. Continuing after the pilot is a separate decision. This website does not create an automatically renewing subscription.
10. Complaints and disputes
Complaints and contractual enquiries: adam@quoteclerkai.com, contact: Tokár Ádám. Please identify the relevant engagement, the issue and requested solution. The parties first attempt to resolve disputes through discussion.
Hungarian law governs the agreement; jurisdiction and venue are determined by applicable law unless a different valid agreement applies.
11. Versions and changes
Publishing a new version on the website does not itself amend an existing contract. The accepted version and individual agreement remain applicable until the parties agree otherwise.
